Preparing your move without stress

Moving is much more than just transporting boxes from point A to point B. It's a significant and often exciting process... but also synonymous with stress, logistical headaches, and fatigue.

Between all the steps involved, a poorly prepared move can quickly become a real obstacle course.

With clear, structured planning and a little foresight, it's entirely possible to have an efficient and satisfying move. Whether you hire professionals or opt for a do-it-yourself move, this guide takes you step by step to make your move a success, without any unpleasant surprises.

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 SUMMARY

How to properly prepare for your move?
Two months in advance
One month in advance
One or two weeks in advance
The day before the move
D-Day
After the move

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How to properly prepare for your move?

The key to a successful move is good planning. Here's the process for preparing your move, with practical tips to facilitate each step, reduce stress, and avoid last-minute issues.

Two months in advance

1. Determine the moving date

First of all, choose a specific date for your move that works for you. This will allow you to book the necessary resources (truck, movers, time off work) and organize your schedule accordingly.

If you can, avoid peak periods like the end of the month or July 1st, when rates rise quickly.

2. Make a plan

Make a list of everything you need to do for your move and a timeline. The following steps in this article will help you put this list together.

Remember to include your children in the plan. If they need babysitting, plan for it. If they're old enough, assign them tasks to help you with the move.

Moving with your pet If they need to change veterinarians: obtain their records and prepare their documents Maintain a routine as much as possible Pack a box with everything they need Prepare a secure room in the new property Update their identification information Arrange for pet sitting if necessary

3. Establish a realistic budget

Consider all the costs involved in a move, such as transportation costs, packing materials, vacation days if applicable, and a small cushion for unexpected events.

How much does a move cost? Moving costs vary depending on several factors, such as the size of the home, ease of access, the presence of heavy items, distance, and the time of year. A move with the help of a moving service can average between $600 and $1,600 depending on the type of home and the time of year, and can double on July 1st. Renting a truck for the day can cost between $80 and $200, depending on the company and the size of the truck. These prices generally include a certain number of kilometers, with additional charges for excess kilometers. Other costs to consider include boxes, packing materials, a hand truck rental, or any other useful equipment to help you move.

4. Book your movers, your truck or your backup

As soon as your moving date is scheduled, book your movers or your truck. The further in advance you book, the more options you have available, especially if you're moving during peak season.

Here's a brief comparison of the pros and cons of booking a moving service or renting a truck to handle the move yourself.

	Hiring professional movers	Renting a truck and moving yourself
Advantages	Saves time and energy Less logistical stress Insurance included in case of breakage or loss	Less expensive (ideal for small budgets) Greater freedom in organization and timing
Disadvantages	Much higher cost, especially during peak season Limited availability (advance booking required) Less flexible scheduling  Requires trusting strangers	Requires more time, effort, and coordination Higher risk of injury or damage to property Additional equipment rental often required Must manage all logistics

 If you're not using movers, be sure to confirm the availability of backup: friends, family, neighbours, etc.

Before making your choice, be sure to do your research. Request quotes from different moving companies to compare prices, inquire about their reliability, and make sure they have valid insurance. The same goes for renting a truck: compare prices and look for customer reviews.

5. Make a list of your valuables

Take an inventory of your valuables (jewelry, electronics, important documents, artwork, etc.). This will make it easier to track them during the move, pack them more carefully, and, if necessary, declare them to your insurance company. Also, consider transporting them yourself if possible, for added peace of mind.

6. Start sorting

Analyze all your belongings and sort what you want to move and what you no longer need. You can start planning to sell, donate, or throw away what you no longer need now or in the coming weeks. The lighter you move, the smoother your move will be.

What to do with furniture and items you no longer want? Donate them to organizations that sell second-hand items Sell them on classified ad sites or on a marketplace Donate them to organizations that recycle, recover, and repurpose used items Contact your municipality to find out about bulky item collection procedures (large items such as furniture) Search online for the options available in your area.

One month in advance

1. Make any address changes

Make a list of all the authorities you need to notify of your move. Plan on having at least 30 days' notice to make the change. It's very likely that the costs of some of your plans or insurance will change depending on your new home and area. 

Here are some examples of organizations to notify:

• Suppliers and subscriptions
• Insurance
• Financial institutions
• Provincial government: SAAQ, RAMQ, Revenu Québec, etc.
• Federal government: CRA, Elections Canada, Services Canada, etc.

The Service québécois de changement d'adresse allows you to change your address with several provincial agencies and ministries in one place. Canada Post offers a service to forward your mail to a new address.

2. Order your new furniture

If you want new furniture as soon as you arrive in your new home, order it in advance and take delivery times into account.

3. Create a layout plan

Take the time to visualize the layout of your furniture and appliances in your future home. Measure the rooms if possible and note the locations of electrical outlets, windows, and radiators. This plan will help guide the movers and avoid wasted time or unpleasant surprises (like a piece of furniture that won't fit through the door or a bed that's too big for the room).

4. Start packing your boxes

Plan your packing early enough to make things easier. Make sure you have enough boxes and tape for your needs. Start packing the things you won't need before the move and continue until only the essentials remain.

The art of packing your boxes Collecting boxes Keep the boxes from your parcels. You can fold them to save space until you need them. Request boxes from grocery stores, furniture stores, or liquor stores. Go there at the beginning of the month or ask when they receive their deliveries. Packing Protect your fragile items with towels or clothing, which can save you from buying bubble wrap or collecting newspaper. Place moisture-sensitive items in plastic bags before packing them in a box. Use appropriately sized boxes: small for heavy items and large for lightweight items. Make sure the boxes are fully packed or fill them with cushioning material to prevent shifting and breakage. Seal the boxes securely with tape to ensure their integrity during transport. Organizing Boxes Prepare one or more boxes with the essentials you will unpack first. Use a colour-coded labeling system: Assign a colour to each item to make unpacking easier. Plan a packing schedule.

5. Start emptying your pantry and freezer

Reduce your grocery shopping to avoid hoarding food and use up what you already have. Also, start emptying your freezer.

One to two weeks in advance

1. Pack the last boxes

Now's the time to pack what's left. Keep only the essentials for the last few days, with a box ready for easy packing.

2. Confirm appointments with the movers

A few days before the big day, contact your moving company to confirm the date, arrival time, and departure and destination addresses. Also, verify logistical details such as the number of movers, the type of truck planned, and payment terms. This helps avoid any confusion or delays on the day.

If you're moving on your own, confirm with the people who will be offering assistance.

3. Clean the place

Do a thorough cleaning to make the place spotless for the next occupants. Do this gradually to reduce your load in the last few days before the move.

4. Prepare a box or bag for the first night

Prepare a box with everything you'll need for the first 24 hours: clothes, chargers, sheets, toilet paper, toothbrushes, etc. Make sure to keep this box with you during the move.

5. Prepare a few simple meals

Simplify your meals for the last few days to save time and reduce the amount of dishes you'll need.

6. Empty and unplug the refrigerator

Remember to empty your refrigerator to defrost it at least a day in advance. This prevents food from leaking during transport.

The Day Before the Move

1. Prepare bulky furniture

Identify large or complex furniture items to move, such as sofas, beds, or appliances, and check if they need to be disassembled to fit through doors or stairs.

Remove cushions, drawers, or shelves to make transport easier.

Tip: Take photos of the assembled furniture to make reassembly easier in your new home.

2. Prepare an emergency kit

Prepare a box or bag containing a few tools (screwdrivers, tape, scissors, garbage bags, wipes, light bulbs) as well as a first aid kit. This can be very useful in case of a quick repair, last-minute cleaning, or minor accident.

3. Manage access to the house

Make sure the movers have a parking space, easy access to the elevator, and that the doors are clear. Also, make sure all rooms are accessible.

Tips: Notify neighbours in advance of your move to ensure the movers have a parking space as close as possible. Protect your floors with an old rug or plastic to avoid getting them dirty from frequent trips. In winter, make sure the sidewalks are clear and not slippery.

4. Bring your children or pets to the person who will be looking after them

It's best to do this the day before to free yourself from the mental burden.

D-Day

1. Have all useful contacts handy

Keep the numbers of the movers, the landlord, your partner, or anyone else involved on your phone or on paper. In case of delays, an incorrect address, or a technical issue, you can react quickly.

2. Welcome the movers or helpers

Be ready for the arrival of reinforcements to ensure the process goes smoothly. Make sure you're there at all times to answer questions or make decisions.

3. Keep your valuables and important documents with you

Bring your valuables and important documents with you, in your car, for the move. You'll avoid losing or damaging them and you'll be able to find them easily.

4. Plan a snack break

Offer water and snacks to the people helping you. And don't forget the traditional pizza as a thank you for a lunch break!

5. Take a final walkthrough

Before leaving your old place for good, inspect every room, closet, and drawer to make sure you haven't forgotten anything. Also check balconies, the shed, and shared storage areas.

Make sure the place is clean and give it a final sweep if necessary.

6. Turn everything off

If you're leaving appliances behind, be sure to unplug them. Turn off all the lights, turn off the water, and make sure all the windows are properly closed.

Take a photo of the meter readings to keep track of how you left everything before you leave.

7. Hand over the keys

Depending on your situation, hand over the keys to the landlord, the real estate agency, or the new occupants. Make sure everything is in order and that you haven't missed any essential items before you leave for good.

After the move

The hardest part is done, but there are still a few steps to go.

1. Check that all utilities, such as water, electricity, and internet are properly connected.

2. Unpack strategically, room by room, starting with the most important items. For example, finish the children's rooms first to help them maintain a routine and reduce their anxiety.

3. Finalize any address changes, if necessary.

4. Take a moment to breathe; you'll have earned it.

A well-organized move means less stress and more efficiency. By following these steps, you'll be giving yourself a fresh start with peace of mind.